> ## Documentation Index > Fetch the complete documentation index at: https://docs.conductor.is/llms.txt > Use this file to discover all available pages before exploring further. # Create a bill > Creates a vendor bill and posts it to accounts payable. You can also link eligible purchase orders so QuickBooks pulls their lines onto the bill before it's saved. ## OpenAPI ````yaml POST /quickbooks-desktop/bills openapi: 3.1.0 info: title: Conductor API version: 0.0.1 servers: - url: https://api.conductor.is/v1 security: - BearerAuth: [] paths: /quickbooks-desktop/bills: post: summary: Create a bill description: >- Creates a vendor bill and posts it to accounts payable. You can also link eligible purchase orders so QuickBooks pulls their lines onto the bill before it's saved. parameters: - in: header name: Conductor-End-User-Id description: The ID of the End-User to receive this request. schema: type: string description: The ID of the End-User to receive this request. example: end_usr_1234567abcdefg x-stainless-naming: typescript: method_argument: conductorEndUserId mcp: method_argument: conductorEndUserId required: true requestBody: required: true content: application/json: schema: type: object properties: vendorId: type: string description: >- The vendor who sent this bill for goods or services purchased. example: 80000001-1234567890 vendorAddress: type: object properties: line1: type: string maxLength: 41 description: >- The first line of the address (e.g., street, PO Box, or company name). Maximum length: 41 characters. example: Conductor Labs Inc. line2: type: string maxLength: 41 description: >- The second line of the address, if needed (e.g., apartment, suite, unit, or building). Maximum length: 41 characters. example: 540 Market St. line3: type: string maxLength: 41 description: |- The third line of the address, if needed. Maximum length: 41 characters. example: Suite 100 line4: type: string maxLength: 41 description: |- The fourth line of the address, if needed. Maximum length: 41 characters. example: '' line5: type: string maxLength: 41 description: |- The fifth line of the address, if needed. Maximum length: 41 characters. example: '' city: type: string maxLength: 31 description: >- The city, district, suburb, town, or village name of the address. Maximum length: 31 characters. example: San Francisco state: type: string maxLength: 21 description: >- The state, county, province, or region name of the address. Maximum length: 21 characters. example: CA postalCode: type: string maxLength: 13 description: |- The postal code or ZIP code of the address. Maximum length: 13 characters. example: '94110' country: type: string description: The country name of the address. example: United States note: type: string description: >- A note written at the bottom of the address in the form in which it appears, such as the invoice form. example: Conductor HQ additionalProperties: false description: The address of the vendor who sent this bill. payablesAccountId: type: string description: >- The Accounts-Payable (A/P) account to which this bill is assigned, used to track the amount owed. If not specified, QuickBooks Desktop will use its default A/P account. **IMPORTANT**: If this bill is linked to other transactions, this A/P account must match the `payablesAccount` used in those other transactions. example: 80000001-1234567890 transactionDate: type: string format: date description: The date of this bill, in ISO 8601 format (YYYY-MM-DD). example: '2024-10-01' dueDate: type: string format: date description: >- The date by which this bill must be paid, in ISO 8601 format (YYYY-MM-DD). example: '2024-10-31' refNumber: type: string description: >- The case-sensitive user-defined reference number for this bill, which can be used to identify the transaction in QuickBooks. This value is not required to be unique and can be arbitrarily changed by the QuickBooks user. When left blank in this create request, this field will be left blank in QuickBooks (i.e., it does *not* auto-increment). example: BILL-1234 termsId: type: string description: >- The bill's payment terms, defining when payment is due and any applicable discounts. example: 80000001-1234567890 memo: type: string description: >- A memo or note for this bill that appears in the Accounts-Payable register and in reports that include this bill. example: Office supplies for September salesTaxCodeId: type: string description: >- The sales-tax code for this bill, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the vendor. This can be overridden on the bill's individual lines. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: 80000001-1234567890 exchangeRate: type: number description: >- The market exchange rate between this bill's currency and the home currency in QuickBooks at the time of this transaction. Represented as a decimal value (e.g., 1.2345 for 1 EUR = 1.2345 USD if USD is the home currency). example: 1.2345 externalId: type: string format: uuid description: >- A globally unique identifier (GUID) you, the developer, can provide for tracking this object in your external system. This field is immutable and can only be set during object creation. **IMPORTANT**: This field must be formatted as a valid GUID; otherwise, QuickBooks will return an error. example: 12345678-abcd-1234-abcd-1234567890ab linkToTransactionIds: type: array items: type: string minItems: 1 description: >- IDs of existing purchase orders that you wish to link to this bill. Note that this links entire transactions, not individual transaction lines. If you want to link individual lines in a transaction, instead use the field `linkToTransactionLine` on this bill's lines, if available. Transactions can only be linked when creating this bill and cannot be unlinked later. You can use both `linkToTransactionIds` (on this bill) and `linkToTransactionLine` (on its transaction lines) as long as they do NOT link to the same transaction (otherwise, QuickBooks will return an error). QuickBooks will also return an error if you attempt to link a transaction that is empty or already closed. **IMPORTANT**: By default, QuickBooks will not return any information about the linked transactions in this endpoint's response even when this request is successful. To see the transactions linked via this field, refetch the bill and check the `linkedTransactions` response field. If fetching a list of bills, you must also specify the parameter `includeLinkedTransactions=true` to see the `linkedTransactions` response field. expenseLines: type: array items: type: object properties: accountId: type: string description: >- The expense account being debited (increased) for this expense line. The corresponding account being credited is usually a liability account (e.g., Accounts-Payable) or an asset account (e.g., Cash), depending on the transaction type. example: 80000001-1234567890 amount: type: string description: >- The monetary amount of this expense line, represented as a decimal string. example: '1000.00' memo: type: string description: A memo or note for this expense line. example: New office chair payeeId: type: string description: >- If `account` refers to an Accounts-Payable (A/P) account, `payee` refers to the expense's vendor (not the customer). If `account` refers to any other type of account, `payee` refers to the expense's customer (not the vendor). example: 80000001-1234567890 classId: type: string description: >- The expense line's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. If a class is specified for the entire parent transaction, it is automatically applied to all expense lines unless overridden here, at the transaction line level. example: 80000001-1234567890 salesTaxCodeId: type: string description: >- The sales-tax code for this expense line, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the parent transaction or the associated item. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: 80000001-1234567890 billingStatus: type: string enum: - billable - has_been_billed - not_billable description: The billing status of this expense line. example: billable default: billable salesRepresentativeId: type: string description: >- The expense line's sales representative. Sales representatives can be employees, vendors, or other names in QuickBooks. example: 80000001-1234567890 customFields: type: array items: type: object properties: ownerId: type: string description: >- The identifier of the owner of the custom field, which QuickBooks internally calls a "data extension". For public custom fields visible in the UI, such as those added by the QuickBooks user, this is always "0". For private custom fields that are only visible to the application that created them, this is a valid GUID identifying the owning application. Internally, Conductor always fetches all public custom fields (those with an `ownerId` of "0") for all objects. example: '0' name: type: string description: >- The name of the custom field, unique for the specified `ownerId`. For public custom fields, this name is visible as a label in the QuickBooks UI. example: Customer Rating value: type: string description: >- The value of this custom field. The maximum length depends on the field's data type. example: Premium required: - ownerId - name - value additionalProperties: false minItems: 1 description: >- The custom fields for the expense line object, added as user-defined data extensions, not included in the standard QuickBooks object. additionalProperties: false minItems: 1 description: >- The bill's expense lines, each representing one line in this expense. itemLines: type: array items: type: object properties: itemId: type: string description: >- The item associated with this item line. This can refer to any good or service that the business buys or sells, including item types such as a service item, inventory item, or special calculation item like a discount item or sales-tax item. example: 80000001-1234567890 inventorySiteId: type: string description: >- The site location where inventory for the item associated with this item line is stored. example: 80000001-1234567890 inventorySiteLocationId: type: string description: >- The specific location (e.g., bin or shelf) within the inventory site where the item associated with this item line is stored. example: 80000001-1234567890 serialNumber: type: string description: >- The serial number of the item associated with this item line. This is used for tracking individual units of serialized inventory items. example: SN1234567890 lotNumber: type: string description: >- The lot number of the item associated with this item line. Used for tracking groups of inventory items that are purchased or manufactured together. example: LOT2023-001 expirationDate: type: string format: date description: >- The expiration date for the serial number or lot number of the item associated with this item line, in ISO 8601 format (YYYY-MM-DD). This is particularly relevant for perishable or time-sensitive inventory items. Note that this field is only supported on QuickBooks Desktop 2023 or later. example: '2025-12-31' description: type: string description: A description of this item line. example: High-quality widget with custom engraving quantity: type: number description: >- The quantity of the item associated with this item line. This field cannot be cleared. **NOTE**: Do not use this field if the associated item is a discount item. example: 5 unitOfMeasure: type: string description: >- The unit-of-measure used for the `quantity` in this item line. Must be a valid unit within the item's available units of measure. example: Each cost: type: string description: >- The cost of this item line, represented as a decimal string. If both `quantity` and `amount` are specified but not `cost`, QuickBooks will use them to calculate `cost`. example: '1000.00' amount: type: string description: >- The monetary amount of this item line, represented as a decimal string. If both `quantity` and `cost` are specified but not `amount`, QuickBooks will use them to calculate `amount`. If `amount`, `cost`, and `quantity` are all unspecified, then QuickBooks will calculate `amount` based on a `quantity` of `1` and the suggested `cost`. This field cannot be cleared. example: '1000.00' customerId: type: string description: >- The customer or customer-job associated with this item line. example: 80000001-1234567890 classId: type: string description: >- The item line's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. If a class is specified for the entire parent transaction, it is automatically applied to all item lines unless overridden here, at the transaction line level. example: 80000001-1234567890 salesTaxCodeId: type: string description: >- The sales-tax code for this item line, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the parent transaction or the associated item. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: 80000001-1234567890 billingStatus: type: string enum: - billable - has_been_billed - not_billable description: The billing status of this item line. example: billable default: billable overrideItemAccountId: type: string description: >- The account to use for this item line, overriding the default account associated with the item. example: 80000001-1234567890 linkToTransactionLine: type: object properties: transactionId: type: string description: >- The ID of the transaction to which to link this transaction. example: 123ABC-1234567890 transactionLineId: type: string description: >- The ID of the transaction line to which to link this transaction. example: 456DEF-1234567890 required: - transactionId - transactionLineId additionalProperties: false description: >- An existing transaction line that you wish to link to this item line. Note that this only links to a single transaction line item, not an entire transaction. If you want to link an entire transaction and bring in all its lines, instead use the field `linkToTransactionIds` on the parent transaction, if available. If the parent transaction is a bill or an item receipt, you can only link to purchase orders; QuickBooks does not support linking these transactions to other transaction types. Transaction lines can only be linked when creating this item line and cannot be unlinked later. **IMPORTANT**: If you use `linkToTransactionLine` on this item line, you cannot use the field `item` on this line (QuickBooks will return an error) because this field brings in all of the item information you need. You can, however, specify whatever `quantity` or `rate` that you want, or any other transaction line element other than `item`. If the parent transaction supports the `linkToTransactionIds` field, you can use both `linkToTransactionLine` (on this item line) and `linkToTransactionIds` (on its parent transaction) in the same request as long as they do NOT link to the same transaction (otherwise, QuickBooks will return an error). QuickBooks will also return an error if you attempt to link a transaction that is empty or already closed. **IMPORTANT**: By default, QuickBooks will not return any information about the linked transaction line in this endpoint's response even when this request is successful. To see the transaction line linked via this field, refetch the parent transaction and check the `linkedTransactions` response field. If fetching a list of transactions, you must also specify the parameter `includeLinkedTransactions=true` to see the `linkedTransactions` response field. salesRepresentativeId: type: string description: >- The item line's sales representative. Sales representatives can be employees, vendors, or other names in QuickBooks. example: 80000001-1234567890 customFields: type: array items: type: object properties: ownerId: type: string description: >- The identifier of the owner of the custom field, which QuickBooks internally calls a "data extension". For public custom fields visible in the UI, such as those added by the QuickBooks user, this is always "0". For private custom fields that are only visible to the application that created them, this is a valid GUID identifying the owning application. Internally, Conductor always fetches all public custom fields (those with an `ownerId` of "0") for all objects. example: '0' name: type: string description: >- The name of the custom field, unique for the specified `ownerId`. For public custom fields, this name is visible as a label in the QuickBooks UI. example: Customer Rating value: type: string description: >- The value of this custom field. The maximum length depends on the field's data type. example: Premium required: - ownerId - name - value additionalProperties: false minItems: 1 description: >- The custom fields for the item line object, added as user-defined data extensions, not included in the standard QuickBooks object. additionalProperties: false minItems: 1 description: >- The bill's item lines, each representing the purchase of a specific item or service. itemGroupLines: type: array items: type: object properties: itemGroupId: type: string description: >- The item group line's item group, representing a predefined set of items bundled because they are commonly purchased together or grouped for faster entry. example: 80000001-1234567890 quantity: type: number description: >- The quantity of the item group associated with this item group line. This field cannot be cleared. **NOTE**: Do not use this field if the associated item group is a discount item group. example: 5 unitOfMeasure: type: string description: >- The unit-of-measure used for the `quantity` in this item group line. Must be a valid unit within the item's available units of measure. example: Each inventorySiteId: type: string description: >- The site location where inventory for the item group associated with this item group line is stored. example: 80000001-1234567890 inventorySiteLocationId: type: string description: >- The specific location (e.g., bin or shelf) within the inventory site where the item group associated with this item group line is stored. example: 80000001-1234567890 customFields: type: array items: type: object properties: ownerId: type: string description: >- The identifier of the owner of the custom field, which QuickBooks internally calls a "data extension". For public custom fields visible in the UI, such as those added by the QuickBooks user, this is always "0". For private custom fields that are only visible to the application that created them, this is a valid GUID identifying the owning application. Internally, Conductor always fetches all public custom fields (those with an `ownerId` of "0") for all objects. example: '0' name: type: string description: >- The name of the custom field, unique for the specified `ownerId`. For public custom fields, this name is visible as a label in the QuickBooks UI. example: Customer Rating value: type: string description: >- The value of this custom field. The maximum length depends on the field's data type. example: Premium required: - ownerId - name - value additionalProperties: false minItems: 1 description: >- The custom fields for the item group line object, added as user-defined data extensions, not included in the standard QuickBooks object. required: - itemGroupId additionalProperties: false minItems: 1 description: >- The bill's item group lines, each representing a predefined set of items bundled together because they are commonly purchased together or grouped for faster entry. required: - vendorId - transactionDate additionalProperties: false responses: '200': description: Returns the newly created bill. headers: Conductor-Request-Id: schema: type: string description: The unique identifier for this API request. example: req_1234567abcdefg required: true content: application/json: schema: $ref: '#/components/schemas/qbd_bill' security: - BearerAuth: [] x-codeSamples: - lang: JavaScript source: |- import Conductor from 'conductor-node'; const conductor = new Conductor({ apiKey: process.env['CONDUCTOR_SECRET_KEY'], // This is the default and can be omitted }); const bill = await conductor.qbd.bills.create({ transactionDate: '2024-10-01', vendorId: '80000001-1234567890', conductorEndUserId: 'end_usr_1234567abcdefg', }); console.log(bill.id); - lang: Python source: |- import os from datetime import date from conductor import Conductor conductor = Conductor( api_key=os.environ.get("CONDUCTOR_SECRET_KEY"), # This is the default and can be omitted ) bill = conductor.qbd.bills.create( transaction_date=date.fromisoformat("2024-10-01"), vendor_id="80000001-1234567890", conductor_end_user_id="end_usr_1234567abcdefg", ) print(bill.id) components: schemas: qbd_bill: type: object properties: id: type: string description: >- The unique identifier assigned by QuickBooks to this bill. This ID is unique across all transaction types. example: 123ABC-1234567890 objectType: type: string const: qbd_bill description: The type of object. This value is always `"qbd_bill"`. example: qbd_bill createdAt: type: string description: >- The date and time when this bill was created, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer. example: '2025-01-01T12:34:56.000Z' updatedAt: type: string description: >- The date and time when this bill was last updated, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer. example: '2025-02-01T12:34:56.000Z' revisionNumber: type: string description: >- The current QuickBooks-assigned revision number of this bill object, which changes each time the object is modified. When updating this object, you must provide the most recent `revisionNumber` to ensure you're working with the latest data; otherwise, the update will return an error. example: '1721172183' vendor: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: The vendor who sent this bill for goods or services purchased. example: id: 80000001-1234567890 fullName: Acme Supplies Ltd. vendorAddress: oneOf: - $ref: '#/components/schemas/qbd_address' - type: 'null' description: The address of the vendor who sent this bill. payablesAccount: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The Accounts-Payable (A/P) account to which this bill is assigned, used to track the amount owed. If not specified, QuickBooks Desktop will use its default A/P account. **IMPORTANT**: If this bill is linked to other transactions, this A/P account must match the `payablesAccount` used in those other transactions. example: id: 80000001-1234567890 fullName: Accounts-Payable transactionDate: type: string format: date description: The date of this bill, in ISO 8601 format (YYYY-MM-DD). example: '2024-10-01' dueDate: type: - string - 'null' format: date description: >- The date by which this bill must be paid, in ISO 8601 format (YYYY-MM-DD). example: '2024-10-31' amountDue: type: - string - 'null' description: >- The total monetary amount due for this bill, represented as a decimal string. This equals the sum of the amounts in the bill's expense lines, item lines, and item group lines. It also equals `openAmount` plus any credits or discounts. example: '1000.00' currency: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The bill's currency. For built-in currencies, the name and code are standard ISO 4217 international values. For user-defined currencies, all values are editable. example: id: 80000001-1234567890 fullName: USD exchangeRate: type: - number - 'null' description: >- The market exchange rate between this bill's currency and the home currency in QuickBooks at the time of this transaction. Represented as a decimal value (e.g., 1.2345 for 1 EUR = 1.2345 USD if USD is the home currency). example: 1.2345 amountDueInHomeCurrency: type: - string - 'null' description: >- The monetary amount due for this bill converted to the home currency of the QuickBooks company file. Represented as a decimal string. example: '1234.56' refNumber: type: - string - 'null' description: >- The case-sensitive user-defined reference number for this bill, which can be used to identify the transaction in QuickBooks. This value is not required to be unique and can be arbitrarily changed by the QuickBooks user. example: BILL-1234 isPending: type: - boolean - 'null' description: >- Indicates whether this bill has not been completed or is in a draft version. example: false terms: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The bill's payment terms, defining when payment is due and any applicable discounts. example: id: 80000001-1234567890 fullName: Net 30 memo: type: - string - 'null' description: >- A memo or note for this bill that appears in the Accounts-Payable register and in reports that include this bill. example: Office supplies for September salesTaxCode: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The sales-tax code for this bill, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the vendor. This can be overridden on the bill's individual lines. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: id: 80000001-1234567890 fullName: Non isPaid: type: - boolean - 'null' description: >- Indicates whether this bill has been paid in full. When `true`, `openAmount` will be 0. example: false externalId: type: - string - 'null' description: >- A globally unique identifier (GUID) you, the developer, can provide for tracking this object in your external system. This field is immutable and can only be set during object creation. example: 12345678-abcd-1234-abcd-1234567890ab linkedTransactions: type: array items: $ref: '#/components/schemas/qbd_linked_transaction' description: >- The bill's linked transactions, such as payments applied, credits used, or associated purchase orders. **IMPORTANT**: You must specify the parameter `includeLinkedTransactions` when fetching a list of bills to receive this field because it is not returned by default. expenseLines: type: array items: $ref: '#/components/schemas/qbd_expense_line' description: >- The bill's expense lines, each representing one line in this expense. itemLines: type: array items: $ref: '#/components/schemas/qbd_item_line' description: >- The bill's item lines, each representing the purchase of a specific item or service. itemGroupLines: type: array items: $ref: '#/components/schemas/qbd_item_group_line_item' description: >- The bill's item group lines, each representing a predefined set of items bundled together because they are commonly purchased together or grouped for faster entry. openAmount: type: - string - 'null' description: >- The remaining amount still owed on this bill, represented as a decimal string. This equals the bill's amount minus any credits or discounts. **NOTE**: This field is almost always present, but due to a known QBD bug, it can be absent in rare cases. If you ever encounter `openAmount` as `null`, we recommend the following fallback procedure: Re-query the bills with `includeLinkedTransactions=true` and compute a fallback open amount as `amountDue` minus the sum of `linkedTransactions[].amount` for all entries where `linkedTransactions[].linkType` is `"amount"`. example: '500.00' customFields: type: array items: $ref: '#/components/schemas/qbd_custom_field' description: >- The custom fields for the bill object, added as user-defined data extensions, not included in the standard QuickBooks object. required: - id - objectType - createdAt - updatedAt - revisionNumber - vendor - vendorAddress - payablesAccount - transactionDate - dueDate - amountDue - currency - exchangeRate - amountDueInHomeCurrency - refNumber - isPending - terms - memo - salesTaxCode - isPaid - externalId - linkedTransactions - expenseLines - itemLines - itemGroupLines - openAmount - customFields additionalProperties: false title: The Bill object x-conductor-object-type: transaction summary: >- A bill represents an obligation to pay a vendor for goods or services received. It records the amount owed, due date, and payment terms, and increases accounts payable. Bills can be partially paid over time and may be linked to purchase orders. qbd_address: type: object properties: line1: type: - string - 'null' description: >- The first line of the address (e.g., street, PO Box, or company name). example: Conductor Labs Inc. line2: type: - string - 'null' description: >- The second line of the address, if needed (e.g., apartment, suite, unit, or building). example: 540 Market St. line3: type: - string - 'null' description: The third line of the address, if needed. example: Suite 100 line4: type: - string - 'null' description: The fourth line of the address, if needed. example: '' line5: type: - string - 'null' description: The fifth line of the address, if needed. example: '' city: type: - string - 'null' description: The city, district, suburb, town, or village name of the address. example: San Francisco state: type: - string - 'null' description: The state, county, province, or region name of the address. example: CA postalCode: type: - string - 'null' description: The postal code or ZIP code of the address. example: '94110' country: type: - string - 'null' description: The country name of the address. example: United States note: type: - string - 'null' description: >- A note written at the bottom of the address in the form in which it appears, such as the invoice form. example: Conductor HQ required: - line1 - line2 - line3 - line4 - line5 - city - state - postalCode - country - note additionalProperties: false title: The Address object x-conductor-object-type: nested qbd_linked_transaction: type: object properties: id: type: string description: >- The unique identifier assigned by QuickBooks to this linked transaction. This ID is unique across all transaction types. example: 123ABC-1234567890 objectType: type: string const: qbd_linked_transaction description: The type of object. This value is always `"qbd_linked_transaction"`. example: qbd_linked_transaction transactionType: type: string enum: - ar_refund_credit_card - bill - bill_payment_check - bill_payment_credit_card - build_assembly - charge - check - credit_card_charge - credit_card_credit - credit_memo - deposit - estimate - inventory_adjustment - invoice - item_receipt - journal_entry - liability_adjustment - paycheck - payroll_liability_check - purchase_order - receive_payment - sales_order - sales_receipt - sales_tax_payment_check - transfer - vendor_credit - ytd_adjustment - unknown description: The type of transaction for this linked transaction. example: invoice transactionDate: type: string format: date description: >- The date of this linked transaction, in ISO 8601 format (YYYY-MM-DD). example: '2024-10-01' refNumber: type: - string - 'null' description: >- The case-sensitive user-defined reference number for this linked transaction, which can be used to identify the transaction in QuickBooks. This value is not required to be unique and can be arbitrarily changed by the QuickBooks user. example: LINK-1234 linkType: type: - string - 'null' enum: - amount - quantity - null description: >- Indicates the nature of the link between the transactions: `amount` denotes an amount-based link (e.g., an invoice linked to a payment), and `quantity` denotes a quantity-based link (e.g., an invoice created from a sales order based on the quantity of items received). example: amount amount: type: - string - 'null' description: >- The monetary amount of this linked transaction, represented as a decimal string. example: '1000.00' required: - id - objectType - transactionType - transactionDate - refNumber - linkType - amount additionalProperties: false title: The Linked Transaction object x-conductor-object-type: nested qbd_expense_line: type: object properties: id: type: string description: >- The unique identifier assigned by QuickBooks to this expense line. This ID is unique across all transaction line types. example: 456DEF-1234567890 objectType: type: string const: qbd_expense_line description: The type of object. This value is always `"qbd_expense_line"`. example: qbd_expense_line account: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The expense account being debited (increased) for this expense line. The corresponding account being credited is usually a liability account (e.g., Accounts-Payable) or an asset account (e.g., Cash), depending on the transaction type. example: id: 80000001-1234567890 fullName: Expenses:Office Supplies amount: type: - string - 'null' description: >- The monetary amount of this expense line, represented as a decimal string. example: '1000.00' memo: type: - string - 'null' description: A memo or note for this expense line. example: New office chair payee: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- If `account` refers to an Accounts-Payable (A/P) account, `payee` refers to the expense's vendor (not the customer). If `account` refers to any other type of account, `payee` refers to the expense's customer (not the vendor). example: id: 80000001-1234567890 fullName: Acme Corporation class: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The expense line's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. If a class is specified for the entire parent transaction, it is automatically applied to all expense lines unless overridden here, at the transaction line level. example: id: 80000001-1234567890 fullName: Office Supplies salesTaxCode: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The sales-tax code for this expense line, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the parent transaction or the associated item. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: id: 80000001-1234567890 fullName: Non billingStatus: type: - string - 'null' enum: - billable - has_been_billed - not_billable - null description: The billing status of this expense line. example: billable salesRepresentative: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The expense line's sales representative. Sales representatives can be employees, vendors, or other names in QuickBooks. example: id: 80000001-1234567890 fullName: Jane Doe customFields: type: array items: $ref: '#/components/schemas/qbd_custom_field' description: >- The custom fields for the expense line object, added as user-defined data extensions, not included in the standard QuickBooks object. required: - id - objectType - account - amount - memo - payee - class - salesTaxCode - billingStatus - salesRepresentative - customFields additionalProperties: false title: The Expense Line object x-conductor-object-type: nested qbd_item_line: type: object properties: id: type: string description: >- The unique identifier assigned by QuickBooks to this item line. This ID is unique across all transaction line types. example: 456DEF-1234567890 objectType: type: string const: qbd_item_line description: The type of object. This value is always `"qbd_item_line"`. example: qbd_item_line item: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The item associated with this item line. This can refer to any good or service that the business buys or sells, including item types such as a service item, inventory item, or special calculation item like a discount item or sales-tax item. example: id: 80000001-1234567890 fullName: Widget A inventorySite: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The site location where inventory for the item associated with this item line is stored. example: id: 80000001-1234567890 fullName: Main Warehouse inventorySiteLocation: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The specific location (e.g., bin or shelf) within the inventory site where the item associated with this item line is stored. example: id: 80000001-1234567890 fullName: Aisle 3, Shelf B serialNumber: type: - string - 'null' description: >- The serial number of the item associated with this item line. This is used for tracking individual units of serialized inventory items. example: SN1234567890 lotNumber: type: - string - 'null' description: >- The lot number of the item associated with this item line. Used for tracking groups of inventory items that are purchased or manufactured together. example: LOT2023-001 expirationDate: type: - string - 'null' format: date description: >- The expiration date for the serial number or lot number of the item associated with this item line, in ISO 8601 format (YYYY-MM-DD). This is particularly relevant for perishable or time-sensitive inventory items. Note that this field is only supported on QuickBooks Desktop 2023 or later. example: '2025-12-31' description: type: - string - 'null' description: A description of this item line. example: High-quality widget with custom engraving quantity: type: - number - 'null' description: >- The quantity of the item associated with this item line. This field cannot be cleared. **NOTE**: Do not use this field if the associated item is a discount item. example: 5 unitOfMeasure: type: - string - 'null' description: >- The unit-of-measure used for the `quantity` in this item line. Must be a valid unit within the item's available units of measure. example: Each overrideUnitOfMeasureSet: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- Specifies an alternative unit-of-measure set when updating this item line's `unitOfMeasure` field (e.g., "pound" or "kilogram"). This allows you to select units from a different set than the item's default unit-of-measure set, which remains unchanged on the item itself. The override applies only to this specific line. For example, you can sell an item typically measured in volume units using weight units in a specific transaction by specifying a different unit-of-measure set with this field. example: id: 80000001-1234567890 fullName: Volume Units cost: type: - string - 'null' description: >- The cost of this item line, represented as a decimal string. If both `quantity` and `amount` are specified but not `cost`, QuickBooks will use them to calculate `cost`. example: '1000.00' amount: type: - string - 'null' description: >- The monetary amount of this item line, represented as a decimal string. If both `quantity` and `cost` are specified but not `amount`, QuickBooks will use them to calculate `amount`. If `amount`, `cost`, and `quantity` are all unspecified, then QuickBooks will calculate `amount` based on a `quantity` of `1` and the suggested `cost`. This field cannot be cleared. example: '1000.00' customer: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: The customer or customer-job associated with this item line. example: id: 80000001-1234567890 fullName: Acme Corporation class: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The item line's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. If a class is specified for the entire parent transaction, it is automatically applied to all item lines unless overridden here, at the transaction line level. example: id: 80000001-1234567890 fullName: Installation:Residential salesTaxCode: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The sales-tax code for this item line, determining whether it is taxable or non-taxable. If set, this overrides any sales-tax codes defined on the parent transaction or the associated item. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks. If QuickBooks is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it will assign the default non-taxable code to all sales. example: id: 80000001-1234567890 fullName: Non billingStatus: type: - string - 'null' enum: - billable - has_been_billed - not_billable - null description: The billing status of this item line. example: billable salesRepresentative: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The item line's sales representative. Sales representatives can be employees, vendors, or other names in QuickBooks. example: id: 80000001-1234567890 fullName: Jane Doe customFields: type: array items: $ref: '#/components/schemas/qbd_custom_field' description: >- The custom fields for the item line object, added as user-defined data extensions, not included in the standard QuickBooks object. required: - id - objectType - item - inventorySite - inventorySiteLocation - serialNumber - lotNumber - expirationDate - description - quantity - unitOfMeasure - overrideUnitOfMeasureSet - cost - amount - customer - class - salesTaxCode - billingStatus - salesRepresentative - customFields additionalProperties: false title: The Item Line object x-conductor-object-type: nested qbd_item_group_line_item: type: object properties: id: type: string description: >- The unique identifier assigned by QuickBooks to this item group line. This ID is unique across all transaction line types. example: 456DEF-1234567890 objectType: type: string const: qbd_item_group_line description: The type of object. This value is always `"qbd_item_group_line"`. example: qbd_item_group_line itemGroup: type: object properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- The item group line's item group, representing a predefined set of items bundled because they are commonly purchased together or grouped for faster entry. example: id: 80000001-1234567890 fullName: Office Supplies Bundle description: type: - string - 'null' description: A description of this item group line. example: Standard widget bulk package quantity: type: - number - 'null' description: >- The quantity of the item group associated with this item group line. This field cannot be cleared. **NOTE**: Do not use this field if the associated item group is a discount item group. example: 5 unitOfMeasure: type: - string - 'null' description: >- The unit-of-measure used for the `quantity` in this item group line. Must be a valid unit within the item's available units of measure. example: Each overrideUnitOfMeasureSet: type: - object - 'null' properties: id: type: - string - 'null' description: >- The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. example: 80000001-1234567890 fullName: type: - string - 'null' description: >- The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. example: Parent:Child:Grandchild required: - id - fullName additionalProperties: false description: >- Specifies an alternative unit-of-measure set when updating this item group line's `unitOfMeasure` field (e.g., "pound" or "kilogram"). This allows you to select units from a different set than the item's default unit-of-measure set, which remains unchanged on the item itself. The override applies only to this specific line. For example, you can sell an item typically measured in volume units using weight units in a specific transaction by specifying a different unit-of-measure set with this field. example: id: 80000001-1234567890 fullName: Volume Units totalAmount: type: string description: >- The total monetary amount of this item group line, equivalent to the sum of the amounts in `lines`, represented as a decimal string. example: '1000.00' itemLines: type: array items: $ref: '#/components/schemas/qbd_item_line' description: >- The item group line's item lines, each representing the purchase of a specific item or service. customFields: type: array items: $ref: '#/components/schemas/qbd_custom_field' description: >- The custom fields for the item group line object, added as user-defined data extensions, not included in the standard QuickBooks object. required: - id - objectType - itemGroup - description - quantity - unitOfMeasure - overrideUnitOfMeasureSet - totalAmount - itemLines - customFields additionalProperties: false title: The Item Group Line object x-conductor-object-type: nested qbd_custom_field: type: object properties: ownerId: type: string description: >- The identifier of the owner of the custom field, which QuickBooks internally calls a "data extension". For public custom fields visible in the UI, such as those added by the QuickBooks user, this is always "0". For private custom fields that are only visible to the application that created them, this is a valid GUID identifying the owning application. Internally, Conductor always fetches all public custom fields (those with an `ownerId` of "0") for all objects. example: '0' name: type: string description: >- The name of the custom field, unique for the specified `ownerId`. For public custom fields, this name is visible as a label in the QuickBooks UI. example: Customer Rating type: type: string enum: - amount_type - date_time_type - integer_type - percent_type - price_type - quantity_type - string_1024_type - string_255_type description: The data type of this custom field. example: string_1024_type value: type: string description: >- The value of this custom field. The maximum length depends on the field's data type. example: Premium required: - ownerId - name - type - value additionalProperties: false title: The Custom Field object x-conductor-object-type: nested securitySchemes: BearerAuth: type: http scheme: bearer description: >- Your Conductor secret key using Bearer auth (e.g., `"Authorization: Bearer {{YOUR_SECRET_KEY}}"`). ```` Built with [Mintlify](https://mintlify.com).